Physical Event – Attendee Terms & Conditions

1. INTRODUCTION

The physical event is organized and managed by Future Insights Network a company registered in England and Wales under number Future Insights Network whose registered office is at 2B Devonshire Road,1st Floor Westhill House, Bexleyheath, Kent, DA6 8DS.
References to “us” means Future Insights Network and references to “we” and “our” shall be construed accordingly. Reference to “you” means the entity or individual completing a booking request and references to “your” shall be construed accordingly.
All applications to register for the event, and all orders to purchase a ticket or any add-ons, are made subject to these Terms & Conditions (which shall apply to the exclusion of any terms imposed by you).
You acknowledge and accept that we have the right to publicly announce our business relationship with you which shall include but not be limited to announcements on social media. Such announcements shall not bring into disrepute or otherwise adverse to your business.

2. BOOKINGS

All applications to register for the event are subject to availability and you making full payment of the registration fee where applicable
Confirmation (or rejection) of your booking will be sent to you via email from our ticketing partner within 24 hours of your booking.
Delegate passes issued for use at the conference are valid for named attendee only and, subject to clause 4.ii below, can be transferred at our discretion upon written request. You may be asked for a photographic ID during the conference. If you are unable to provide identification that matches your delegate pass you may be asked to leave the event.
Future Insights Network and venue management reserve the right to refuse admission or to eject delegates in circumstances deemed reasonable (for example, due to concerns regarding health and safety, security, or environmental concerns), and may on occasion conduct security searches to ensure the safety of delegates. Delegates may also be refused entry or ejected from the venue on account of exhibiting anti-social behavior or declining to be searched. No refunds will be offered to delegates who are refused entry or who are ejected in these circumstances.
Neither Future Insights Network nor the venue operator will be responsible for loss, damage, death or injury incurred, unless (i) the relevant party has breached its legal obligations and (ii) such loss or damage is a direct or reasonable foreseeable result of the breach.
Compensation for loss or damage to personal property brought to the venue that occurs within the exclusions above, will be limited to the cost of repair or to replace, taking into consideration wear and tear.

3. PRICES AND PAYMENT

Our prices for attending the event are set out on the relevant registration booking website or can otherwise be obtained from us upon request. Prices may be subject to change from time to time.
For the booking to be confirmed, payment, where applicable will be due immediately during the registration process on our booking website.
You acknowledge and accept that If payment is not made in accordance with this Clause 3, interest on the overdue balances (including any period after the date of any judgment or decree against the Customer), and late payment fees, fall due and payable and are calculated upon the basis set out in the Late Payment of Commercial Debts (Interest) Act 1998 (as amended).

4. CHANGES TO THE CONFERENCE AND CANCELLATIONS

It may be necessary for reasons beyond our reasonable control to alter the advertised content, advertised speakers, date, timing and/or location of the event. We reserve the right to do this at any time. Where we alter the time and/or location of the conference, we will provide you with notice of the same and will offer you the choice of either a credit for a future event of your choice (up to the value of sums paid by you in respect of the event) or the opportunity to attend the event as varied.
If you are unable to attend the event, we welcome substitute delegates attending in your place at no extra cost provided that the replacement reaches our standard entry criteria and we have at least 5 days prior notice of the name of your proposed substitute and have received payment in full. Please notify us of any substitutions by email at: [email protected]
No refunds will be given in respect of any cancellations or non-attendance. Any refunds given will be at our discretion. If you have a refund query please reach out to us at [email protected]
We shall not be liable to you for travel, accommodation or other costs and expenses incurred (included wasted costs and expenses) if we are required to cancel or relocate the conference.
We shall not be liable to you for any costs incurred as a result of an event outside our control (including, without limitation, to acts of God, floods, lightning, storm, fire, explosion, war, military operations, acts of terrorism or threats of any such acts, any strike action, lock-outs or other industrial action and a pandemic, epidemic or other widespread illness).

5. CONTENT

All rights in all presentations, documentation and materials published or otherwise made available as part of the conference (including but not limited to any documentation packs or audio or audio-visual recording of the event) (“Content”) are owned by us or are included with the permission of the owner of the rights. While we share slides with delegates, you shall not (and shall procure that each of your delegates shall not):
a. modify any of the content for commercial or any other purposes; or
b. use Content in any way that might infringe third party rights or that may bring us or any of our affiliates into disrepute.
c.You are welcome to share content with those who did not attend the event as long as Future Insights Network is cited as a reference.

As above
The Content does not necessarily reflect our views or opinions.
Suggestions or advice contained in the Content should not be relied upon in place of professional or other advice. Whilst we take reasonable care to ensure that the Content created by us is accurate and complete, some of it is supplied by third parties and we are unable to check its accuracy or completeness. You should verify the accuracy of any information (whether supplied by us or third parties) before relying on it. The Content is provided on an “AS IS” basis without any warranties of any kind (express or implied). We hereby exclude to the fullest extent permitted by law all liabilities, costs, claims, damages, losses and/or expenses arising from any inaccuracy or omission in the Content or arising from any infringing, defamatory or otherwise unlawful material in the Content.
To the extent that any Content is made available by us online we reserve the right to suspend or remove access to such Content at any time.
The copyright of all training material rests with the trainer, speaker or Future Insights Network and Future Insights Network will not be held responsible for any infringements as a result of plagiarism, libel, slander or misuse of material.
Unless explicitly stated to the contrary, materials presented at Future Insights Network events may not be reproduced, copied, or in any way incorporated into or stored on any website, electronic retrieval system, publication or in any other form.

6. LIABILITY

Subject to Clause 6.iv, our aggregate liability to you, whether such liability arises in contract, tort (including negligence) or otherwise, for any damages, loss, costs, claims or expenses of any kind howsoever arising, out of in connection with any booking (or requested booking) made by you or otherwise in relation to an event, shall be limited to the price paid by you in respect of your booking to attend the event.
Subject to Clause 6.iv, we shall not be liable to you for (i) any loss of profit, loss of or damage to data, loss of anticipated savings or interest, loss of or damage to reputation or goodwill or; (ii) any indirect, special or consequential damages, loss, costs, claims or expenses of any kind.
You agree to indemnify us, our staff and our affiliates and to hold us harmless to the fullest extent permitted by law, against all loss, costs, claims or expenses of any kind arising from any act or omission by you (including your delegates) during or otherwise in relation to a conference.
Nothing in these Terms and Conditions shall limit or exclude either party’s liability for:
a. death or personal injury caused by that party’s negligence, or the negligence of that party’s employees, agents or subcontractors;
b. fraud or fraudulent misrepresentation; or
c. any other liability which cannot be limited or excluded by applicable law.

7. GENERAL

These Terms and Conditions (together with any documents referred to herein or required to be entered into pursuant to these Terms and Conditions) contain the entire agreement and understanding between us and supersede all prior agreements, understandings or arrangements (both oral and written) relating to the subject matter of these Terms and Conditions and any such document.
You acknowledge that in registering a delegate place you have not relied on, and shall have no remedy in respect of, any statement, representation, warranty, understanding, promise or assurance (whether negligently or innocently made) of any person other than as expressly set out in these Terms and Conditions.
These Terms and Conditions shall not create, nor shall they be construed as creating, any partnership or agency relationship between us.
You accept that communication with us may be electronic. We may contact you by e-mail or provide you with information by posting notices on our website. You agree to this electronic means of communication and you acknowledge that all such communications that we provide to you electronically comply with any legal or contractual requirement that such communication be made in writing.
Save as set out in Clause 4.ii you are not permitted to re-sell, transfer, assign or otherwise dispose of any of your rights or obligations arising under these Terms and Conditions.
These Terms and Conditions and the rights and obligations of both parties shall be governed by, and construed in accordance with, the laws of England and Wales and both parties irrevocably agree to submit to the exclusive jurisdiction of the courts of England and Wales in respect of any dispute which arises hereunder.
Any breach shall be deemed a material breach of these Terms and Conditions.

8. GDPR and Privacy Policy

We take the protection of your data seriously. The personal data you provide will be kept confidential and used to support your customer relationship with us. Data is collected in accordance with the Data Protection Act 1998 and our Privacy Policy which is available on our website. The personal information provided by you or your Representatives will be held on our database and may be shared internationally with other companies within the same group as us. Please note that this information may be made available to other delegates and external partners including event sponsors. If you do not wish this information to be made available to these carefully chosen companies, please contact operations at: [email protected] .

Who do we share your personal information with?

Future Insights Network may share your personal information with third parties in the following circumstances:

• with our suppliers and service providers where they provide services to us which involves them handling personal information on our behalf (e.g. if we use service providers to send email marketing);
• With other event attendees and sponsors to for the purpose of networking and communication
• with our professional and legal advisers where Future Insights Network requires professional advice;
• with third parties engaged in fraud detection or prevention;
• with law enforcement or other governmental authorities;
• in the event that we sell any business assets, the personal information of our customers may be disclosed to a potential buyer. In this event, we will make reasonable attempts to ensure the buyer will be bound by the terms of this privacy notice;
• to the extent that Future Insights Network is required to disclose the personal information by law, for instance, in connection with any legal proceedings or prospective legal proceedings, and in order to establish, exercise or defend its legal rights.